Three Benefits of Mobile Invoicing

Our world is changing. Customers, suppliers, investors, and affiliates are increasingly requiring on-demand just-in-time, mobile service. A properly designed mobile invoicing solution will allow your company to do many things, but it will be particularly beneficial in three ways: reducing costs, increasing accuracy, and increasing business intelligence.

Reduction of Costs

With fuel costs at unprecedented levels, salaries and employees-related expenses rising, all mobile service businesses are feeling the pinch. A common goal is to eliminate any travel and labor-intensive work not critical to providing the core services. Invoicing shouldn't require any additional travel or human data entry for your mobile business, and with a properly implemented mobile software solution, it doesn't have to. Prior to implementation of the ReconPro solution from AMT, most of the customers had dedicated employees whose only function was touring work sites to transport invoices and later manually add them to QuickBooks or other accounting software. Software package used on mobile devices such as cell phones, PDA, laptop or Tablet PC allowed companies to substitute paperwork with digital forms. Most of the operations done by your mobile technicians such as car inspection, invoicing, time sheet and inventory tracking can be done without using a pen and paper. Features like VIN scanner and decoder, mobile invoice printing, credit card processing etc. allowed that employee to shift to revenue-producing activity and eliminated travel and labor expenses and at the same time dramatically reduce all related errors. The mobile invoicing solution paid for itself in less than a month.

Increased Accuracy

How much revenue does your company lose due to inaccurate invoicing? Most companies are afraid to answer, especially when the services are mobile but the invoicing is generated at a later point in time. A well designed mobile invoicing solution can solve the accuracy problem by allowing the field personnel to scan car VIN, decode and track it without errors, complete the invoice wirelessly transmit an invoice to company’s headquarter for further importing to QuickBooks or other accounting or payroll software, at the virtually eliminating the litany of errors that occur when personnel wait until later to “do the paperwork.” As an added benefit, many businesses experience far faster collection times and improved cash flow as the customers have greater confidence in invoice accuracy.

Increased Business Intelligence

When there is a delay between services performed and invoices generated, it also creates an information delay for management decision making. Mobile invoicing eliminates that delay, bringing into temporal alignment invoice generation, delivery of service, and incurring of costs. Imagine knowing, instantly, which employees are in the bottom 10% of productivity. Imagine the ability to spot potential issues before they become problems. Imagine knowing what revenue the business is generating. It's all possible with mobile invoicing.

Mobile invoicing, VIN scanning and decoding, mobile printing is not just a new technology for the mobile service business; it is an important trend that can fundamentally change the benchmarks of company performance. Invoice accuracy can be increased. Moreover, managers will have a much more accurate view of the business as key metrics will go from weekly statistics to daily and even hourly measurements. And all of this is accompanied by significant cost and management resource savings.